For a small office move, start the paperwork before the truck: file a USPS business change of address, notify the IRS of a new business address with Form 8822-B, and plan to re-verify your Google Business Profile. Allow at least 7 to 10 business days for USPS forwarding to start.
Key points
- USPS lets you choose a Business move when you submit a change of address, and says to allow at least 7 to 10 business days after approval for it to take effect.
- First-Class Mail is forwarded for free once the change is active.
- The IRS says to use Form 8822-B to notify it of a changed business mailing address or location.
- Google says that if you move your business to a new address after it is verified, you must verify the business again.
- Cathode ray tubes (old monitors and TVs) are banned from disposal in Massachusetts, so they cannot go in a dumpster.
What should you do before moving day?
An office move has two tracks: the physical move and the records that have to follow. The records are slower than the truck. Starting them early keeps mail, tax notices and customers from landing at the old address.
| Fact | Detail | Source |
|---|---|---|
| USPS | Submit a permanent change of address and choose the Business option. Once the request is approved, allow at least 7 to 10 business days for it to go into effect. First-Class Mail is forwarded for free.Source: USPS, retrieved 2026-11-10 | USPS retrieved 2026-11-10 |
| IRS | Form 8822-B is for businesses with an Employer Identification Number on file. Use it to notify the IRS of a changed business mailing address, business location or responsible party.Source: IRS, retrieved 2026-11-10 | IRS retrieved 2026-11-10 |
| Google Business Profile | If you move your business to a new address after it is verified, you must verify your business again.Source: Google Business Profile Help, retrieved 2026-11-10 | Google Business Profile Help retrieved 2026-11-10 |
The IRS page sets a 60-day deadline for changes in the responsible party. It does not state a deadline for an address change on that page, so file the address change promptly once you know the new address.
What else belongs on the checklist?
- Your state and local registrations, bank, insurer, landlord and vendors. Check each one's own rules for notice, because we did not verify them here.
- Your website, email signatures, invoices and business cards, so the new address appears everywhere customers look.
- A floor plan for the new space, with each desk, cabinet and printer labeled, so crews put things in the right place the first time.
- Internet and phone service, scheduled so they are working when staff arrive.
- An inventory of equipment, so nothing is lost between the two offices.
What about old computers and monitors?
| Fact | Detail | Source |
|---|---|---|
| Cathode ray tubes | Banned from disposal, incineration or transfer for disposal at a solid waste disposal facility. Effective April 1, 2000.Source: MassDEP via Cornell LII, retrieved 2026-11-10 | MassDEP via Cornell LII retrieved 2026-11-10 |
Clearing out an office usually turns up old monitors, printers and other electronics. See how to dispose of TVs and appliances in Massachusetts before they go in the truck, and what Massachusetts bans from the trash for the wider list. Wipe any drive that held customer or employee data before it leaves your hands.
Who should you hire, and what should you ask?
Ask a mover how it handles heavy equipment, whether it will disconnect and reconnect furniture, and how it protects floors and elevators. Our guides explain how moving estimates work in Massachusetts, what to read on a bill of lading and how to check that a mover is licensed.
See our commercial and office moves page and the moving overview. To ask about an office move, request a quote or call (508) 400-5788 any time, 24 hours a day.
Common questions
How long does USPS take to forward a business's mail?
USPS says to allow at least 7 to 10 business days after your request is approved for the change to go into effect. First-Class Mail is forwarded for free.
Do I need to tell the IRS when my business moves?
The IRS says to use Form 8822-B to notify it of a changed business mailing address or location if you have an Employer Identification Number on file.
Do I have to re-verify my Google Business Profile after moving?
Google's help page says that if you move your business to a new address after it is verified, you must verify your business again.
Can I throw away old computer monitors in Massachusetts?
Not in the trash. Cathode ray tubes are banned from disposal. Check the rules for electronics before you load them.
Planning a move or a cleanout?
Sources
- USPS, Standard Forward Mail & Change of Address, retrieved 2026-11-10, https://www.usps.com/manage/forward.htm
- IRS, About Form 8822-B, retrieved 2026-11-10, https://www.irs.gov/forms-pubs/about-form-8822-b
- Google Business Profile Help, Edit your Business Profile, retrieved 2026-11-10, https://support.google.com/business/answer/3039617?hl=en
- MassDEP via Cornell LII, 310 CMR 19.017 - Waste Bans, retrieved 2026-11-10, https://www.law.cornell.edu/regulations/massachusetts/310-CMR-19-017
General information, not legal advice. Rules and fees change, so confirm details with the agency linked above.